a. Grant
coding — Principal Investigators associated
with the HMS or HSPH or HSDM may submit a grant coding
to defray ARCM housing and purchase costs.
b.
Purchase orders — Principal Investigators
whose primary appointment is with an affiliated hospital
must pay for ARCM service and purchases via a purchase
order. PI’s must submit a hard copy (fax) of the
purchase order to the ARCM prior to placing animal
orders or receipt of animals. Purchase orders must
contain the following information.
i.
Payee — Stipulate the Harvard
Medical School, Center for Animal Resources and
Comparative Medicine (ARCM) as the Payee.
ii.
Principal Investigator — List
the Principal Investigator from whose accounts the
funds are withdrawn.
iii.
End Date — Stipulate an end date
for the use of the purchase order.
iv.
Purpose — If you wish to stipulate
the purposes for which the purchase order may be
used, please do so. This is often done for grant
accounting purposes and for the convenience of the
PI. If you want certain funds to be used only for
a particular species, or purchase or quarantine
please have this restriction on the form.
v.
Budget — Stipulate a dollar
amount, not-to-exceed.
c.
Business Contacts must be listed in our database.
Personnel using animals and also ordering them from
the ARCM business office will be in the ARCM database
by virtue of their listing on the animal protocol.
Other laboratory/PI business office personnel must
submit the following information to the ARCM business
office if they will be ordering from the ARCM:
i.
Name
ii.
Department
iii.
Hospital affiliation (if appropriate)
iv.
Fax number
v.
Phone number
vi.
E mail address
vii.
Street, building, and room mail address
d.
Investigators may order animals using protocols
and purchase orders on which they are not the principal
investigator only if they are individually listed
on the protocol and purchase order to be used.
