a. Principal
Investigators who have grants administered through HMS,
HSPH, HSDM, or HFAS may submit a valid 33-digit account
to defray animal housing, animal purchase, and other special
services costs.
b. Principal
Investigators who have grants administered by an outside
institution (i.e. Brigham & Women's Hospital, Beth Israel
Deaconess Medical Center, Children's Hospital Medical Center,
Joslin Diabetes Center, Massachusetts General Hospital)
must submit a valid purchase order from their institution.
The ARCM business office must have a hard copy (fax) of
the purchase order on file for both purchase and housing
costs prior to placing an animal order or requesting an
animal be imported from another institution. Purchase orders
must contain the following information.
i. Payee.
Stipulate the Harvard Medical School, Center for Animal
Resources and Comparative Medicine (ARCM) (665 Huntington
Ave. Boston, MA 02115) as the Payee.
ii. Principal
Investigator. List the Principal Investigator from
whose accounts the funds are withdrawn.
iii. End
Date. Stipulate an end date for the use of the purchase
order.
iv. Purpose.
If you wish to stipulate the purposes for which the purchase
order may be used, please do so. This is often done for
grant accounting purposes and for the convenience of the
PI. If you want certain funds to be used only for a particular
species, or purchase or quarantine please have this restriction
on the form.
v. Budget.
Stipulate a dollar amount, not-to-exceed.
Please be advised
that a purchase order is the ARCM's assurance of payment
from an outside institution for the services provided.
If a purchase order is not honored for payment by a Principal
Investigator's institution after receipt of services,
no further services will be rendered by the ARCM to the
Principal Investigator until payment has been rendered.
c. Business Contacts
must be listed in our database. Personnel using animals
and also ordering them from the ARCM business office will
be in the ARCM database by virtue of their listing on the
animal protocol. Other laboratory/PI business office personnel
must submit the following information to the ARCM business
office if they will be ordering from the ARCM or if they
want to receive billing information on behalf of the PI
to track charges made on a purchase order:
i.
Name
ii.
Department
iii.
Hospital affiliation (if appropriate)
iv.
Fax number
v.
Phone number
vi.
E mail address
vii.
Street, building, and room mail address
d.
Investigators may order animals using protocols
and purchase orders on which they are not the principal
investigator only if they are individually listed on the
protocol and purchase order to be used.
